2019 Spring Commencement Lodging Registration Will Open in Late-Novemeber
2018 details are listed to give you an idea of what 2019 will look like:
Enjoy commencement weekend without the frustrations of finding lodging for you and your family. In an effort to provide convenient, low-cost accommodations, Conference and Guest Services is pleased to provide residence hall space for families and guests of graduates. Many guests find that staying in our halls during commencement weekend minimizes parking and dining difficulties and provides a memorable, nostalgic experience.
Sign up for Spring Commencement Lodging:
Registration for non-air conditioned housing is now closed.
The air conditioned housing lottery, is now closed.
If you are placing your name in the air-conditioned lottery but will take a non-air conditioned space - you DO NOT need to sign up for a non-air conditioned room at this time. You may do that after this lottery is completed in March. We have plenty of non-air conditioned rooms available and will honor requests for non-air conditioned housing after the air conditioned lottery is done. This will greatly simplify transactions as we won't have to reverse an existing transaction to make the upgrade.
Guests will have three different options for lodging during the graduation weekend. Guests have the option of a three-night stay or two-night stay. Several packages are available for 2 or 3-night stays. We are not able to create shorter reservations. Each room reservation is for either single or double occupancy and includes 2 meal tickets for the meals below.
|Thursday night||Saturday morning||Friday Brunch/Lunch
|Thursday night||Sunday morning||Friday Brunch/Lunch
|Friday night||Sunday morning||Friday Dinner
For guests needing additional meals for youths staying with them in a room or for additional off-campus guests, you may pay at the door (same price).
All rooms include two twin-beds, each with a set of sheets, pillowcase, pillow, two towels, and a washcloth. Rooms are equipped with 1 Ethernet connection - you must supply your own Ethernet cord. Rooms also have wireless internet connections, and you will receive log-in instructions at check-in. Residence halls feature one single-sex community bathroom on each floor with toilets, sinks, and shower stalls. Some students will still be in residence, so resident advisors will be on hand to assist you. All rooms include two dinner and breakfast meal cards. Additional children under the age of 16 may stay in the room (you will need to bring a sleeping bag or air mattress, as no additional bedding is provided).
|Non-Air Conditioned Rooms - Spring 2018|
We have a limited number of air-conditioned, private bathroom (hotel-style) rooms available. Allocation of this room type is handled through the air-condition room lottery.
All rooms include two twin-beds, each with a set of sheets, pillowcase, pillow, two towels, and a washcloth. Rooms are equipped with 1 Ethernet connection - you must supply your own Ethernet cord. Rooms also have wireless internet connections, and you will receive log-in instructions at check-in. The rooms are carpeted with ceramic tile floors and granite counter tops in the bathrooms. All rooms include two dinner and breakfast meal cards. Additional children under the age of 16 may stay in the room (you will need to bring a sleeping bag or air mattress, as no additional bedding is provided).
|Private Bath Air-Conditioned Room Rates - Spring 2018|
We offer a limited number of suites in air-conditioned buildings. These three-bedroom suites offer rooms arranged around a central living space and bathroom. Allocation of this room type is handled through the air-conditioned room lottery.
Each bedroom includes two twin-beds, each with a set of sheets with pillowcase, pillow, two towels, and a washcloth. Rooms are equipped 1 Ethernet connection - you must supply your own Ethernet cord. Rooms also have wireless internet connections, and you will receive log-in instructions at check-in. Three-room suites accommodate six adults and include six dinner and breakfast meal cards. Additional children under the age of 16 may stay in the room (you would need to bring a sleeping bag or air mattress, no additional bedding is provided).
|3-Room Suite-style Rates - Spring 2018||Three Rooms|
Due to the high demand and limited supply of air-conditioned spaces for commencement housing, we use a lottery system to fairly distribute these rooms. All individuals who apply for an air-conditioned space will be placed in a random-draw lottery. It doesn't matter when you sign up for the lottery as long as it is within the entry period. The date you sign up does not signify in the lottery results. Whether you have reserved a non-air conditioned space does not factor into the lottery results. We do not use additional factors to weight the lottery results.
Once the entry period has ended, we will draw lottery entries until the available space is filled and notify everyone in the lottery of the results. Notifications will be sent out via email by Wednesday, March 28, 2018. For those who have not made a prior reservation, we will ask you to then complete your reservation and make payment at that time.
If you are not allocated a air-conditioned space in the lottery, there is time to make reservations in our non-air conditioned space once the lottery ends in March. We continue accepting non-air conditioned reservations until April 20, 2018.
Guests should be aware that all residence halls used for commencement housing have elevators. In buildings where the bathroom is located on the hallway (traditional, non-air conditioned buildings), note that bathrooms are designated by gender. While we attempt to have a male and female bathroom on each floor, the closest bathroom may be on the floor above or below the assigned space.
If you or your guests have a special medical condition or disability and desire assistive devices or other accommodations, please enclose a brief description of your needs with your registration. A limited number of wheelchair-accessible rooms are available.
In the lottery for air-conditioned space, disability requests are not considered as part of the selection process.
For reservation groups with guests with mobility concerns, we attempt to locate assignments on lower floors or closer to restrooms as space permits; however, we cannot guarantee a space on the lowest floors or in immediate proximity to the bathroom(s). Please indicate this need on the reservation form.
Building assignments, directions, and other pertinent information will be e-mailed by Friday, May 4, 2018.
- Thursday evening will be 7:00 p.m. to midnight at New Hall West. Note, we are not able to process early arrivals due to preparation time needed as students depart.
- Friday 7:30 a.m. to midnight at New Hall West.
Reservations are required. All prices include tax. Each reservation will be charged an administrative fee of $5.50. The deadline for reservations is Friday, April 20, 2018. Conference and Guest Services reserves the right to end registration in the event that space is filled; however, we have been able to accommodate all guests in the past. We cannot accept reservations by phone.
Online/Payment by Credit Card (Preferred): Payments made online with a credit card are processed fastest, and registrants receive a confirmation email immediately after completing the transaction. Payments by credit card are handled through the university's payment gateway. We accept VISA, Mastercard, and American Express.
By Mail: Fill out the online commencement lodging registration form, select “Mail in Check,” print, and mail the form with a personal check (including your address, and phone number) payable to Treasurer of Virginia Tech to:
Conference and Guest Services (0919)
New Hall West, Suite 134, Virginia Tech
190 West Campus Drive
Blacksburg, VA 24061
Refunds/Cancellations: If you make a reservation and for some reason cannot attend graduation and need a refund you must email firstname.lastname@example.org by Friday, May 4, 2018. Please include why you need to cancel and the name of the reservation. You will be refunded the full amount excluding the administrative fee. No refunds or cancellations will be processed after this date.
Make a Reservation
Reservations for Commencement Lodging are required. Beginning November 27, 2017, you will be able to find the active registration links for Non-Air Conditioned Room Reservation Form and Air-Conditioned Room Lottery Sign-up pages. We regret that reservations may not be made by phone. All prices include meals and lodging and already include sales tax. A non-refundable administrative fee of $5.50 is added to each reservation.
If you are attempting to receive an air-conditioned room through the lottery, you do not need to sign up for a non-air conditioned room until the lottery is completed in March. We gladly accept reservations for non-air conditioned spaces through April 20, 2018, so you can make reservations at that time if you are not selected in the lottery. If you do sign up for a non-air conditioned space and subsequently receive an air-conditioned space, we will work with you to upgrade your reservation.
Traditional-style room reservations will begin Monday, November 27, 2017, and will end at noon, Friday, April 20, 2018. Full payment will be due at time of registration.
Air-conditioned room lottery sign-up will begin Monday, November 27, 2017, and ends at noon on Friday, March 16, 2018. If you have reserved a non-air conditioned room and then receive an air-conditioned room offer through the lottery, we will work with you to make that upgrade. No payment is required at this time for an air-conditioned space; payment will only be required in March if your request is selected during the lottery process.
Reserving a non-air conditioned room and signing up for the air-conditioned lottery will not affect your chances of getting an air-conditioned room in the lottery. If you reserve a non-air conditioned room and would like to enter the lottery for an air-conditioned room or suite, you may do so. If your name is selected during the lottery process, we will upgrade your room. Note, if you want to wait until the lottery is completed before making a non-air conditioned reservation, you may do so as we accept these reservations through Friday, April 20, 2018.